Advocacy, communication, innovations and documentation officer
The Advocacy, communication, innovations and documentation officer will be responsible for; providing strategic direction and support to the program operation and administration function in the development of communication innovations and advocacy products. This will include: program offices, project coordinators, admin and M&E teams to; oversee the design and production and implementation of key communications and documentation resources; and managing internal and external communication and advocacy functions of UYAHF. The Advocacy, Communications, innovations and documentation officer mainly consolidates information provided by program operation and administration team document in a quality and standard style on a regular and timely basis.
The Program Officer Sexual Reproductive Health Rights and Gender Equality will work within UYAHF’s programing mandate and goal of reaching the most vulnerable adolescent girls and young women and supporting them with opportunities to realize their full potential.
The Ideal candidate for this position will use their passion for youth empowerment, their innovation, communication skills and their knowledge of advocacy, communication and documentation to bring out the realities of young people and ensure these are taken into account by duty bearers policy- and decision-makers at local, national and international level.
Performance Areas /Accountabilities
- Lead on the design and implementation of the advocacy, communications and documentation strategy for UYAHF to ensure meaningful advocacy and effective communication and documentation of UYHAF work among its beneficiaries and partners.
- As part of the advocacy, communications and documentation strategy develop annual structured communication plans highlighting key communications and documentation products and resources to be developed and published, targets population and key moments to be utilized. Specific communications and documentation activities shall include: (i) regular activity blogs, profiling of advocacy wins from UYAHF works, monthly newsletters, a Social media plan that can guarantee regular engagement, including key social media channels; (ii) production of audio visual Information, Education and Communication (IEC) material on different topics, including SRHR, family planning, gender equality menstruation hygiene and management etc. Material will be developed in English, Luganda Swahili and French and may include leaflets, fact sheets, flyers, posters, online articles and blogs; (iii) Working with media partners (i.e. community radios, newspaper TV, online bloggers and social media influencers).
- Preparing communication tool kits for various campaigns and activities and participate in field activities to collect content including taking pictures/videos, writing stories, developing media press briefs/content, and updating the organizational social media spaces.
Communications and advocacy strategy/plan
- As part of the advocacy strategy of the program, support youth-led advocacy, including overseeing the development and implementation of advocacy action plans and supervising advocacy activities at grassroots, national and international level.
- Build capacity of young people and staff and promote their active participation in the design and implementation of the communications and advocacy strategy (i.e. training and mentoring of adolescents and young people in social media).
- Liaise with stakeholders on the design, implementation and monitoring of the communications strategy including with UYAHF partners, young people and other target groups, consultants and donors amongst others.
- Lead on the development and dissemination of internal communications products including designing key messages and identifying lessons learned.
- In coordination with the program team manage the information flow between UYAHF and our partners including establishing systems and processes and promoting knowledge management.
- Act as a first point of contact for communication from UYAHF advocacy partners and provide creative and timely information on key program areas in close collaboration with the program team.
- Consult and network with relevant stakeholders as needed to ensure that their key communications needs are met, in compliance with agreed standards, policies and priorities.
- Provide support to UYAHF partners and beneficiaries to design and implement their communication activities in line with agreed program standards (i.e. branding guidelines and templates).
- Liaise with UYAHF partners and stakeholders to collect information and document program activities and achievements.
- Oversee the design and production of external communication material (activity blogs, monthly newsletters, social media content videos and photographs, podcasts, web-based content i.e articles events) for effective communication as well as visibility, fundraising and advocacy purposes including for an international audience where required
- Ensure the timely and consistent production of Information, Education and Communication (IEC) material to standards of high quality and through diverse communications channels and outlets to reach a wide audience including youth, target communities, policy makers, donors and all key stakeholders.
- Assist the program team in compiling monthly, quarterly and annual program and donor reports by providing relevant documentation, stories and photographs amongst other communication material.
- Respond to enquiries from external stakeholders including media, individuals and other organisations, usually via telephone and email, in a timely manner.
- In liaison with the program team, effectively accompany donor visits including gathering content when required.
- Train UYAHF beneficiaries, staff and stakeholders on effective communication.
- Prepare UYAHF beneficiaries, staff and partners for key media opportunities (i.e. interviews, talks and events).
Responsibility for assigned adhoc duties
- Perform any other duties that may be assigned by the immediate supervisor.
Qualifications, Skills, Education, and Knowledge:
- Bachelor’s degree required, and a Master’s in the fields of communication, public health, gender studies, development and public administration most preferred.
- You have at least 2-3 years of relevant work experience in the field of sexual and reproductive health and rights, gender equality, youth empowerment and/or advocacy and communication.
- 2 – 3year experience in communication and documentation work with demonstrated passion and knowledge in design and production of communication materials like; ICE material, storytelling and writing skills, photography, video editing, graphics design, social media use among others.
- Demonstrated experience in use of Microsoft package i.e Word, Excel power point, other computer programs/ soft wares like illustrator and video editing soft wares.
- Sound social media experience including experience in developing and implementing social media strategies
- Strong passion and skills in information technology and web development
- You believe in the power of young people as change makers.
- Strong understanding of advocacy and campaign tactics for policy change at local, national, and regional levels in improve young people’s SRHR needs
- Exceptional verbal and written communications skills in English, additional ability to speak other language like French and Swahili is an added advantage.
- Ability to multi-task effectively work in a fast-paced environment under tight deadlines and conduct work independently
- Pro-active and Excellent interpersonal skills, flexibility, resourcefulness in solving problems and independent and strong leadership skills.
- You must be a critical and analytical thinker and you enjoy establishing and maintaining relationships.
- You have experience with co-creation and training facilitation.
- Able to travel in Uganda and international and deal with both communication and collaboration.
Interested? Please submit your resume/CV (3 pages Max) with a motivation/cover letter (2 pages Max) and two reference letter, to: firstname.lastname@example.org and Cc email@example.com before November 15th 2018. Job interviews will be held in the week of November 19th 2018. We aim for the new to start December 1st 2018.